05/25/2021
By-laws of the Union Home Cemetery Association
Section 1. Organization:
This Association was established for the purpose of preserving and maintaining the Union Home Cemetery located in Section 8 of Greenbush Township, Clinton County, Michigan with an address of 2557 West Maple Rapids Road, St. Johns, MI. 48879. The Association shall be operated as a non-profit organization with no personal benefit to any member of the Association.
Section 2. Membership:
The Association is composed of members who meet the burial eligibility requirements. Any person holding a “right of burial” or burial space in the cemetery is deemed a member and has the right to vote at all meetings of the Association as well as the right to hold office on the Board of Directors.
Section 3. Management:
These Bylaws provide for the management and care of Union Home Cemetery through the elected members of a Board of Directors elected annually by the Association membership.
Section 4. Meetings:
The Annual Meeting of the Association will be held on the 2nd Monday in May. Association members shall be informed by notice in local newspapers and online sources as well as the page of the Association no less than seven days prior to said meeting. Special Meetings of the Association may be called by the Board of Directors as needed, provided that at least 14 days notice is provided to the Members.
Section 5. Directors:
Directors shall be elected annually by simple majority of Association members present, shall serve a term of one year, or until their successor is chosen.
Section 6. Officers:
Officers shall be elected annually by the Directors from amongst their own number for the current year and requires a quorum and simple majority of those Directors present. A majority of the Directors is required for a quorum. Officers of this association shall be a President, Vice President, Secretary, & Treasurer.
The President shall preside at all meetings and shall be charged with the responsibilities pertaining to policy, programs, management, business, properties, and performance. The President shall oversee sales and or transfers of burial spaces and maintain a map of the Cemetery as well as a record of such sales/transfers and be the main contact for the funeral homes and families to establish burial routine. Additionally, to keep an up-to date record of all sales and burials. All monies received shall be turned over to the Treasurer as soon as possible. He/she may appoint such individuals and committees as necessary to accomplish their duties.
The Vice-President shall assist the President and assume their duties whenever they are absent or otherwise unavailable to discharge their duties.
The Secretary shall keep the records of the Association proceedings and unless otherwise assigned by the President, conduct the correspondence, issue notices as are provided for in these bylaws and perform other and further duties as the President may request.
The Treasurer shall collect all monies and issue receipts for the same. He/she shall deposit all such monies in the name of the Union Home Cemetery Association at such bank as designated by the Board of Directors. The Treasurer shall maintain the funds allocated to the Perpetual Care funds separate from the operating funds of the Association. The Treasurer shall make a complete report to the Association at the annual meeting of the Association
Section 7: Perpetual Care Fund:
The Treasurer shall maintain a Perpetual Care fund, separate from the operating funds of the Association. The funds of the Perpetual Care fund shall be invested as directed by the Board of Directors.
Section 8: Finance:
The Board of Directors shall review annually and designate a depository for funds of the Association. All funds withdrawn shall be by the signature of either the President or Treasurer. The Board shall establish the procedure/requirement for the issuance of checks.
Section 9: Rules and Regulations:
Rules and Regulations for the management of the cemetery shall be established by the Directors.
Section 10. Amendments to Bylaws:
Any Amendment to these Bylaws shall be proposed by resolution in writing. Such resolution may be discussed, amended, or otherwise altered in accordance with parliamentary procedure, and when called for a vote, shall be balloted upon at the meeting. If the Resolution or amended Resolution be adopted by a 2/3 majority vote of the members present, the same shall become effective. No vote shall be taken unless the Secretary has given written notice to all Association members, including the proposed changes, not less than (14) days prior to the date and time and place of such meeting.
