06/01/2026
We're Hiring!
St. Albert the Great Church is hiring a full-time Administrative Assistant.
https://www.catholicyyc.ca/uploads/6/5/5/7/65570685/admin_assistant_v2_satg_apr2026_.pdf
Download the application form from the Roman Catholic Diocese of Calgary website:
https://www.catholicyyc.ca/careers.html
Applications should be submitted by e-mail to: [email protected]
No phone calls please.
OVERVIEW
The Administrative Assistant assists the Pastor and Office Manager in overseeing the administrative support area within the parish (staff and/or volunteers) and makes sure that polices are in place to ensure that the administrative functions of the parish run smoothly. The Administrative Assistant administers the day-to-day operations of the office and assists ministries with room bookings.
RESPONSIBlLITIES
• Answering telephone, screening and directing calls to the appropriate person in the office.
• Establishes, maintains and updates office record-keeping systems.
• Provides secretarial duties for the Pastor, as requested, including letters, memos and reports, receiving and placing telephone calls.
• Make all changes to Parish Friendly (PFS) as required
• Prepare and publish weekly bulletin.
• Establishes and maintains effective communication and co-operation with other Parish staff, with Parish Pastor and Parish Council.
• Keeps the Pastor and Office Manager informed of office activities and of any significant issues that may be cause for concern or escalate into larger issues/problems.
• Manages parish calendars and events including Masses, meetings, communicates with families/relatives/general public regarding appropriate procedures for each service.
• Maintains the bulletin boards, Prayer Board TV and Narthex TV
• Maintains key storage/distribution and tracking of distribution.
• Opens the office in the morning and securely closes the office in the evening.
• Schedules and contacts computer personnel and office equipment repair personnel when required.
• Helps with Parish Communication, as requested by the Pastor.
• Schedules and distributes Mass Cards for parishioners.
• Ensures the pew cleaners have envelopes including special collection envelopes.
• Other related duties assigned to assist the parish in its ministry.
QUALIFICATIONS
• Ability and willingness to enthusiastically support the mission of the Church
• Post-secondary education (i.e. certificate, diploma or degree) in a related field of study -
or Office Administration, Administrative Assistant, Business Administration or similar work experience
• Proficient computer skills & applicable technology and software (i.e. MS Office Products)
• Excellent interpersonal communication skills, including: active listening, problem solving, and capacity to demonstrate good judgment, courtesy, confidentiality and tact with others
• Attention to detail with a high level of accuracy
• Effective organization, time and stress management skills
• Ability to maintain confidentiality
• Excellent written and verbal communication and presentation skills, including the ability to articulate in a compelling fashion
HOURS OF WORK
Monday to Friday; 9:00 a.m. - 4:30 p.m. (includes 30 minute unpaid lunch break)
SAFE ENVIRONMENT
In support of the Safe Environment Program, this position is required to obtain or complete the following:
• Police Information Check (PIC)
• Praesidium Sexual Abuse Prevention online training modules
• Sign the Agreement to Model Code of Conduct
WHY SHOULD YOU APPLY?
• Comprehensive benefits package
• Vacation and paid sick days available after 3 months
• RRSP after 3 months of employment
• Personal/Flex days
• Opportunities for employee development
TO APPLY
Documents required as part of the application process include:
• A completed application form
• Resume
• Three (3) reference checks (will only be contacted if you are selected as our final candidate)
