04/12/2026
WHAT DOES SHE EVEN DO? Post #2
Lots of organizations have a secretary and a treasurer and likely you know what those posts kind of require. But here is what the CDC secretary and treasurer are tasked with doing:
Secretary
1. Prepares, stores, and distributes a written report of the proceedings of each meeting of CDC to CDC Members within one (1) month of the close of each meeting.
2. Prepares, stores, and distributes a written report of the proceedings of each meeting of the Executive Committee to the committee members within one (1) month of the close of each meeting.
3. Maintains a current membership roster and mailing list with information available to CDC Members and Affiliates.
4. Notifies members of meetings at least sixty (60) days in advance for regular meetings and thirty (30) days for special meetings.
5. Disseminates other information as necessary, including distribution of the newsletter, updated Constitution and By-Laws, election results, etc.
6. Conducts correspondence on behalf of CDC.
Treasurer
1. Establishes and maintains appropriate account(s) at financial institution(s) approved by the Executive Committee and transfers monies between said accounts as deemed advisable for earning interest.
2. Monitors CDC funds and provides bi-annual financial reports to CDC Members, as well as periodic reports to the President and/or Executive Committee as requested and mutually agreed.
3. Makes payments for all budget line items, except those set aside as restricted funds.
4. Records and monitors itemized accounts of all receipts and disbursements.
5. Refers any requests for payment seeming excessive in relation to past disbursals to the President for approval before expenses are incurred.
6. Submits financial records to an outside financial reviewer selected by the Executive Committee after the close of each fiscal year.
7. Files all required documents with the Internal Revenue Service and State of Illinois in conjunction with the non-profit organization status of CDC.
8. Stores a copy of these required documents in her files and forwards copies to the President and Historian for their files.
9. Term of office for Treasurer coincides with the fiscal year of the CDC budget, with the understanding that Treasurer terms overlap so that conference bills are paid and accounts are transferred.
Send those nominations to: Deaconess Pam Nielsen at [email protected]!
